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Wexford Harbour Boat and Tennis Club is currently recruiting for a Part Time Administrator to manage the Clubs affairs on a day to day basis from May to end September. The time required is estimated at 4 hours per day Monday to Friday reducing to one day a week for the winter months.

Title:  Office Administrator (Part-Time)

Wexford Harbour Boat and Tennis Club is an equal opportunities employer.

Reports To: The Club Commodore

 Job Overview

To administer all aspects of the Club under the guidance and instruction of the Club Management Committee, meeting and greeting the new and the existing members in a positive, competent and pleasant manner to resolve their issues. The role involves Interacting with other staff in a positive manner and maximizing the use of the Clubs administration system so as to automate as much as possible. The role also involves building on the Clubs Social Media publicity campaign.   

Responsibilities and Duties

?        Day to day management of the club facilities e.g. opening & closing of the club, ensuring the club house is well presented at all times.

?        Dealing with membership enquiries and processing new members. Occasionally following up on overdue renewals.

?        Setting up of club events on Smartclub System in conjunction with the various Committees, updating the club website and communicating with members.

?        Administration of club accounts e.g. Invoice processing, Balancing cash, preparation of floats, updating information on Sage Accounting Software.

?        Supporting the Management Committee when required with reports and sending out communications to members.

?        Weekly Communications to members to keep them updated on Events or News around the club.

?        Keeping Office files up to date and in order e.g. Affiliation Reports, Child Protection & Safety Statements in conjunction with Club Captains & Vice Commodore.

?        Organising staff rota for cleaning & bar staff.

Qualifications

 ?       Formal Office Administration qualifications are desired but not essential

?       Recent office experience essential with good up to date knowledge of Online systems, Updating Websites, Social Media etc..

?       Accounts experience desired but not essential

?       The ideal candidate should be bright and enthusiastic with a pleasant manner and a willingness to learn.

?       He/She should put forward ideas and suggestions to help to grow and develop the club.

?       Garda Vetting is a requirement.

Please send your application and short CV by April 15^th to:

The Commodore

Wexford Harbor Boat and Tennis Club

Redmond Road

Wexford

Email administrator@whbtc.ie

Date: April 02, 2021

Wexford Harbour Boat and Tennis Club are now recruiting for the following positions;

ISA qualified Advanced Sailing Instructors

ISA qualified Dinghy Sailing Instructors

Helpers – Assistant Dinghy Instructors

Courses are currently planned from the 28^th June to 20^th August 2021, subject to Government restrictions at that time.

Application closing date is Friday 26^th March 2021.

Apply with C.V. to:-  eccrean@gmail.com

Date: March 26, 2021

We have received updated guidance from our sporting bodies and the Government that clarifies that  

• Junior training / coaching (Children of school going age are permitted to train) for both Tennis and Boating.  
• Unless deemed essential ALL facilities must close. Accordingly, our shed must now close also.  

Apologies for the changes and rather frequent updates, but we are simply reacting to the guidance from our Sporting representative associations and from Sporting Ireland and the Government. We are passing it on as soon as we possibly can in what is a very fluid situation.  

In the meantime, stay safe and if you need assistance, please just call. We have volunteers just ready to help.  

Regards,

Enda Murphy, Commodore

Date: October 28, 2020

FURTHER CHANGES TO RESTRICTIONS FROM TENNIS IRELAND

Despite the guidance on Club activities provided last night and this morning, unfortunately I must report a significant change. 

Tennis Ireland have amended their instructions and requested all Clubs to suspend ALL Tennis activities. This includes junior coaching.

At this time guidance on boating remains unchanged. 

The situation is fluid and the Sporting Ireland expert group is meeting later today so we may see further changes. 

The Management Committee will endeavour to keep you up to date.  

Yours sincerely

Enda Murphy

Commodore

Date: October 22, 2020

LEVEL 5 COVID-19 ANNOUNCEMENT

Regrettably, we now face into further restriction during this new lockdown and we must adjust our Club activities accordingly. Over the last 48 hours we have been working with our two representative sports bodies to clarify how the regulations apply to us, and they in turn have been working with Sporting Ireland and the Dept of Sport.  As a result of these discussions, the following will now apply. 

Tennis 

• Outdoor Courts can remain open for restricted play. 
• Singles Play is only allowed on a casual basis for exercise purposes only.  
• Doubles play is allowed only with member from the same household. 
• Players to live within a 5km radius of the club 
• There should be no adult training, coaching or matches. 
• Players must have a pre-reserved playing time, and all details recorded for  
• Children allowed to travel beyond 5km to train 
• Coaches allowed to travel beyond 5km to work on children’s training programme.  
• Junior Outdoor Coaching must only take place in pods of 6 per court with a maximum of 4 on court at any one time and staying in their section of the court. 

Boating and Sailing 

• Boating and Sailing may continue for Individual living within 5 km of the Club but on an individual basis only 
• There will be no events and no competitions 
• Training of Children of school age may continue once using the pod system and up to a maximum of 15 people.  
• Coaches and Children can travel beyond the 5km to support a children’s training program  

General  

• The Club house must remain closed 

Discussion on certain issues continue so I would not be surprised if we see further points of clarification in the next few days and weeks, but for now these are the regulations that apply. 

We have been specifically asked to remind our members of the reason for the restrictions and the need to observe the spirit of the guidance to protect ourselves and our community. Our reputations and our sports reputations are also at stake.  

As earlier in the year, we will put in place a zoom coffee morning once a week so that friends may interact in a virtual world. If you would like to be involved, please let us know by email and we will try and link you in.  

In the meantime, let us look out for each other and if in difficulty or feeling isolated, please let us know and we can arrange some assistance. Despite all we say about each other, deep down, we are a real friendly bunch!  

Stay safe  

Enda Murphy  

Commodore 

Date: October 21, 2020

Policy on using club premises for Parties/Functions/Meetings.

1.       All requests for use of the club facilities for meetings, parties or other functions shall be referred to the Vice-Commodore for decision. If the Vice-Commodore has any concerns a decision will be referred to the management committee.

2.       Any request to use the club premised for parties/functions must be made by a member of the club or the request must be supported by a club member.

3.       A non-member wishing to use the club for a function must become a pavilion member to satisfy conditions set out in the 1904 Registration of Clubs Act.

4.       There will be a charge of €30 for use of the club for meetings.

5.       Arrangements for staffing and security will be the responsibility of the Vice-Commodore, in conjunction with the bar manager. Any security costs deemed necessary will be charged to the organisers

6.       Access to the downstairs area, the tennis courts, the pontoon and other boating areas, are strictly forbidden, unless with the express permission of the Vice-Commodore.

7.       The club will not accept bookings for 18^th birthday parties and will accept bookings for 21^st birthday parties only from families who are members of the club.

8.       The Vice-Commodore may request a deposit of €100 to cover any damages or cleaning costs. If no costs are incurred this deposit will be returned. The Vice-Commodore may, on occasion seek a larger deposit.

9.       If the kitchen is used by the organisers, there will be a charge of €30.

10.   The party organisers must ensure that no damage is done to the premises when hanging decorations etc. They must also ensure that the premised is left in a clean and tidy condition after the party. They are responsible for all cleaning and washing up in the kitchen. All waste food must be disposed of properly.

11.   Children are the responsibility of their parents/guardians and must vacate the premises by 9.00pm.

Date: July 23, 2020

Huge thanks to the Constitution Committee who were formed following the AGM last year to revise and update our Club Constitution. http://whbtc.ie/uploads/NewConst.pdf

Date: August 23, 2019