Part-time Office Administrator Required

Wexford Harbour Boat and Tennis Club is currently recruiting for a Part Time Administrator to manage the Clubs affairs on a day to day basis from May to end September. The time required is estimated at 4 hours per day Monday to Friday reducing to one day a week for the winter months.

Title:  Office Administrator (Part-Time)

Wexford Harbour Boat and Tennis Club is an equal opportunities employer.

Reports To: The Club Commodore

 Job Overview

To administer all aspects of the Club under the guidance and instruction of the Club Management Committee, meeting and greeting the new and the existing members in a positive, competent and pleasant manner to resolve their issues. The role involves Interacting with other staff in a positive manner and maximizing the use of the Clubs administration system so as to automate as much as possible. The role also involves building on the Clubs Social Media publicity campaign.   

Responsibilities and Duties

 

?        Day to day management of the club facilities e.g. opening & closing of the club, ensuring the club house is well presented at all times.

?        Dealing with membership enquiries and processing new members. Occasionally following up on overdue renewals.

?        Setting up of club events on Smartclub System in conjunction with the various Committees, updating the club website and communicating with members.

?        Administration of club accounts e.g. Invoice processing, Balancing cash, preparation of floats, updating information on Sage Accounting Software.

?        Supporting the Management Committee when required with reports and sending out communications to members.

?        Weekly Communications to members to keep them updated on Events or News around the club.

?        Keeping Office files up to date and in order e.g. Affiliation Reports, Child Protection & Safety Statements in conjunction with Club Captains & Vice Commodore.

?        Organising staff rota for cleaning & bar staff.

Qualifications

 ?       Formal Office Administration qualifications are desired but not essential

?       Recent office experience essential with good up to date knowledge of Online systems, Updating Websites, Social Media etc..

?       Accounts experience desired but not essential

?       The ideal candidate should be bright and enthusiastic with a pleasant manner and a willingness to learn.

?       He/She should put forward ideas and suggestions to help to grow and develop the club.

?       Garda Vetting is a requirement.

 

Please send your application and short CV by April 15th to:

The Commodore

Wexford Harbor Boat and Tennis Club

Redmond Road

Wexford

Email administrator@whbtc.ie